Entrepreneurs use project management tools to help manage their business. It’s one of the tools you will most likely use in any field – Project Management, Virtual Assistance or even with Article writing. Learning about its uses and features will help you gain an advantage against other applicants. It is also one of the ways to upskill yourself. Read on to find out what Asana is about.
What is Asana?
Many initiatives fail because of poor project management. Project leaders failing to track real-time progress of deliverables. A department operating in chaos because of lack of coordination. Team members lost with how to do their tasks. These are just some of the pain points that inspired Asana, a web, and mobile application tool, to come up with a platform where teams can execute their endeavors seamlessly.
Asana was created by Facebook co-founder Dustin Moskovitz and Justin Rosenstein, a former Google and Facebook engineer. Asana derived its name from the Persian word Āsān which means “easy to do or learn”. It was founded in 2008 and commercially launched in 2012.
What are the advantages of using Asana?
Put yourself in your client’s shoes. To make a business successful, there are several aspects that need looking after. There are marketing, governance, outreach, client management and the list goes on. Of course, the bigger the business is, the larger the scope would be. Imagine tracking the progress of each. If one doesn’t have a way to organize all meeting points, files and what not, expect problems to arise almost immediately from launching. That’s where Asana comes in.
Instead of having different systems to track and keep records, now there’s only site to plan and manage tasks from start to finish. Project plans and subtasks can be customized according to preference. Recurring tasks can be converted into templates. Existing spreadsheets can be made into actionable timelines.
Asana connects all tasks, so one can see the bigger picture. At the same time, any user can gain foresight of possible conflicts and challenges to watch out for.
Team-based Work Management
Collaboration and coordination are key components to foster teamwork. In a team consisting of mostly remote workers, it can be even more challenging. Using Asana can help everyone stay in sync without having to have time-consuming meetings and endless emails for minor updates and changes.
Projects of large scopes can be segmented to smaller ones. Also allowing various members of the Team to work on their respective assignments while having visibility of the project as a whole. This gives clarity to the role of everyone involved and reinforces accountability to each team member.
As a result, productivity increases and goals can be achieved in a shorter amount of time. It also eliminates possible discord among your team members caused by confusion and lack of synchronization.
Moreover, Asana encourages collaboration and feedback. It has a designated comments section for discussion, suggestions and clarifications.
You cannot manage something you cannot track. With Asana, you can set your project plans on a timeline and hit deadlines diligently. You get notifications via email or in the platform itself whenever you have a pending task or when a task has been completed. Furthermore, you can run reports to track and evaluate your overall progress.
Asana is easy to use and the interface itself, easy to navigate. It has a ‘slide and drop’ feature where cards move between projects, tasks or processes. It helps in visualizing work from every stage.
Privacy settings and access can be modified to assign or modify access to people involved in the project.
There is no storage limit when it comes to creating projects and uploading files (except for the 100MB limit per file if uploaded directly to ASANA). Uploaded files do not expire.
An alternative is to use an online file storage services like Google Drive or Dropbox.
Asana is globally recognized. They host big clients like Airbnb, Navy Federal, Time Inc. and National Geographic. PC Magazine in 2017, named Asana an Editor’s Choice with 4.5/5 rating due to its design and interactive elements. Asana was cited as “one of the best collaboration and productivity apps for teams”.
Asana guarantees customer satisfaction, which you will find out when you sign up for a free 30-day trial. Cancel before the trial fee expires to avoid the fee on the succeeding month.
You can actually use Asana for free but with a 15-member limit. With this version, you can still enjoy the basic features as well as security and privacy. It’s surprising too know that it can help you even with simple household tasks such as completing your grocery list, keeping tab of your expenses and keeping track of your personal goals.
Pay only $9.99 per month for the Premium Plan if billed annually or $11.99 per month if billed monthly. Added features include Timeline, Advanced Search & reporting, Custom fields, Task dependencies, Private teams & projects and Premium content in the Asana Academy.
On the other hand, the Business Plan costs $19.99 per month if billed annually or $23.99 per month if billed monthly. Aside from the features mentioned under the Premium Plan, you can manage and monitor projects across different teams all at the same time.
Moreover, you can track your projects’ progress in real time. Added features include employee monitoring (workload allocation and schedule), customized metrics to standardize data as well as resource management. The package also includes assistance from Asana’s customer success managers.
Big companies who need multiple workspaces can contact Asana Sales Support for tailored services and pricing plan.
Overall, Asana is a fantastic tool. Read the features mentioned above to remind you why it is a good choice among others of its kind.
For now, here are some of its limitations:
- The User Interface (UI) can lag when there’s too much data on the page
- Accidental change of task name or its contents can easily happen
- You can only assign one person per task
- It cannot track the time a team member has spent on a specific task
Familiarize yourself with its features by trying out the free version. If you’d like to know the step by step process of using the tool for your personal or business use, you can check out Asana’s guide here.
Have you tried using Asana? How do you like its features? Let us know in the comments section below.